The 5.4 release of Accpac delivers 267 new features you've been asking for - plus a sophisticated, powerful new RMA module.

With these new enhancements, Accpac 5.4 can help anyone in your accounting department get their jobs done with greater speed and confidence. Business owners and controllers will love the better, faster access to information with Accpac's new reporting and inquiry tools. Accounting staff will love the new process improvements that will have them whipping through their tactical tasks and having more time for analysis and strategic thinking. And everyone will love the new operational flexibility that runs through every module of Accpac 5.4. Now you have more ways than ever to configure Accpac to accomodate your processes, procedures and preferences.

What will you love about 5.4? Take a look at the following pages to find out.

WHAT'S NEW IN ACCPAC 5.4

SYSTEM MANAGER

• Record encrypted credit card information in selected modules
• Specify a tax reporting currency and automatically calculate taxes in the source currency, functional currency and the tax reporting currency
• Comply with international tax requirements with full control over taxing of retainage
• Utilise numerous options to take control over the identifying details that get transferred to the General Ledger
• Take advantage of optional fields in lookups and financial reports
• Easily reconcile OFX bank entries and individual receipts within each deposit
• Print cheques for multiple banks and languages when processing Accounts Receivable refunds

GENERAL LEDGER

• Define your own account groups and assign them to your General Ledger accounts

ACCOUNTS RECEIVABLE

• Process a refund for customers using the Customer Refunds feature and specify the payment method - cheque, cash or credit card
• Enter receipts with different currencies in a single batch
• Track credit card payments received from your customers
• Specify if you want to automatically post General Ledger journal entry batches created from Accounts Receivable
• Allow Project and Job Costing Fixed Price projects to be billed using a summary of item invoice
• Update Bank Services with deposit and receipt information
• Automatically calculate taxes on miscellaneous receipts and update the Tax Tracking report
• Automatically carry forward descriptions and comments from invoice detail lines using the quick entry mode
• Choose to include or exclude prepayments when printing the Aged Trial Balance report
• Check a customer's credit based on pending transactions in both Accounts Receivable and Order Entry plus their aged transactions
• Print labels for customer's ship-to location
• Designate a multicurrency rounding account
• Create recurring invoices which include item details, comments and tax information
• Create default tax groups, tax classes, salespeople and statement options for groups of customers
• Specify a default inventory location for the customer so that goods are shipped from the nearest warehouse location
• Automatically use the customer's salesperson information when settings up a new ship-to location for the customer
• Assign a single deposit slip to multiple receipt batches
• Post multiple invoice, adjustment, receipts and refund batches simultaneously
• Save the selections you make to view transactions within Customer Activity (e.g. Order By) so that they can be used as defaults
• Easily write-off small overpayments by adjusting the receipt in Adjustments
• Clear inactive recurring charges using the Delete Inactive Records form
• Change the accounts within an account set even when the account set is in use by a customer
• Choose to automatically apply a receipt to the transactions of open item customers
• Make a customer inactive even when there are active recurring charges
• Assign a member of a national account a different account set than the national account
• Print the Batch Listing report from the transaction entry forms.
• Easily view and enter customer comments and capture comment dates
• Enter recurring charges that total to a zero amount
• Use new security options to allow authorised users to change customer credit information
• Print a receipt document for receipt, prepayment, unapplied cash and miscellaneous receipt transactions
• Print statements for open item customers that show only those documents that have had activity since the last statement
• View Year-to-Date statistics for the Customer and the Customer Group
• Automatically prohibit a customer from being deleted or set to inactive if there are unposted documents
• Automatically prohibit a ship-to location from being deleted or set to inactive if there are unposted documents
• Enter and post unapplied prepayments
• Record advance credit claims in Receipt Entry
• Allow multiple users to add entries to the same batch at the same time
• Perform Data Integrity checks for subsets of AR data
• Void a cheque from the Refund Entry screen

ACCOUNTS PAYABLE

• Enter an invoice (with taxes) and apply a payment at the same time for on-the-spot settlement of an invoice
• Enter summary and item invoices for Porject and Job Costing fixed-price projects
• Specify the method of payment for documents within Payment Entry
• Set up your own payment codes to define the payment method you use - credit card, cheque and more
• Automatically post General Ledger journal entry batches created from Accounts Payable
• Automatically calculate taxes on miscellaneous payments and adjustments and update the Tax Tracking Report
• Automatically carry forward descriptions and comments from invoice detail lines in quick entry mode
• Automatically prohibit a vendor from being deleted or set to inactive if documents exist that have not been posted
• Automatically prohibit a remit-to location from being deleted or set to inactive if documents exist that have not been posted
• Specify the maximum payment amount for a document in Control Payments
• Choose to include or exclude prepayments when printing the Aged Payables report
• View payments in date order or cheque number order in Vendor Activity
• Store your unique selections when viewing transactions within Vendor Activity (e.g. Order By) so that they can be used as defaults
• Clear inactive recurring payables using the Delete Inactive Records form
• Specify additional vendor criteria in Payment Selection Codes and select by a vendor optional field or by the vendor's default payment code
• Change the accounts within an account set even when the account set is in use by a vendor
• Print the batch Listing from the transaction entry screen
• Easily view and enter vendor comments
• Receive a warning when entering a payment in Payment Entry for a document that is currently on hold
• Store comments and handle taxes on recuring payables
• View Year-to-Date statistics for vendors and vendor groups
• Use expanded import options for recurring payables and terms codes
• Prohibit the changing of remit-to information when a remit-to location is specified in Payment Entry
• Designate a multicurrency rounding account
• Allow multiple users to add entries to the same batch at the same time
• Void cheques while entering payments or pre-payments

INVENTORY CONTROL

• Keep track of goods in transit using logical versus physical inventory designations
• Set up multi-level bill of materials
• Automatically post General Ledger journal entry batches created from Inventory Control
• Define a table of weight units of measure with conversion factors and assign them to inventory items
• Make automatic inventory adjustments where appropriate
• Quickly create new inventory items using the Items Wizard
• Use advnaced pricing features for more control over your sales
• Specify a physical inventory adjustment account
• Define custom units of measure for inventory items
• Separate components from finished product using the 'sellable' status for inventory items
• Store customer-specific item numbers in inventory
• Authorise order entry to use the lowest price for your customer regardless of the contract price
• Print a stock movement report
• Generate stock aging reports for each/all costing methods
• Print a transfer form

ORDER ENTRY

• Copy orders from one customer to another using the Copy Orders form
• Drill down at every level of the order, shipment and invoice process
• Inquire on sales orders by customer based on order status
• Automatically post General Ledger journal entry batches create from Order Entry
• Specify a discount for the entire order as well as detail lines
• Inquire on invoices posted for a specified item number
• Check a customer's credit based on pending transactions in both Accounts Receivable and Order Entry in addition to their aged transactions
• Receive a warning if a credit note has been previously posted for an invoice
• Allow authorised users to view item costs during order entry
• Specify item weight and weight unit of measure during Order, Shipment and Invoice Entry
• Check the price of a item to ensure the price is not below a specified margin
• Prohibit the sale of certain inventory items
• Select items for sale based on physical versus logical inventory designations
• Price inventory items based on weight, multiple units of measure or cost plus a specified percentage or amount
• Specify a default location for each customer so that goods are shipped from the nearest warehouse
• Simplify order entry by assigning customer item numbers to inventory items
• If a contract price has been set up for a customer, use the lowest price regardless of the contract price
• Account for multicurrency rounding differences in Accounts Receivable and Order Entry
• View the bill of materials during order, shipment and invoice entry
• Automatically post Accounts Receivable batches created from Order Entry
• Take advantage of expanded and encrypted credit card fields

PURCHASE ORDERS

• Integrate with the Project and Job Costing module to track committed and actual quantities and costs by contract, project and category (as well as resource for standard contracts)
• Print an invoice posting journal showing both the audit information for the invoices that are created in Accounts Payable and any General Ledger entries created from posting the invoice
• Set up contract pricing for each vendor
• Assign security rights to allow specific users to view costing information in Receipt Entry
• Automatically post Accounts Payable batches created from Purchase Orders

PROJECT AND JOB COSTING

• Allow Project and Job Costing Fixed Price projects to be billed using a summary or item invoice
• Automatically post General Ledger journal entry batches created from Project and Job Costing
• Automatically post Accounts Receivable invoice batches created from Project and Job Costing for billings
• Take control of labour costs using Payroll and Project and Job Costing integration
• Use enhanced reporting features for audit lists, transaction lists, posting journals, committed costs reports and contact information for each project
• Specify a customer's tax group for each contract and project
• Enter miscellaneous costs directly to a contract, project and category
• Add a new category and resource to a contact's project at any time
• Update customer receipt balances when a refund is issued to the customer
• Specify the fiscal year and period when recognising revenue and creating a billing worksheet
• Use enhanced integrity checker to verify that P/O committed amounts equal those displayed in Contract Maintenance. Also Check A/R, A/P, P/O, UP, CP for job related entries in which contract/project is closed/completed/estimate
• Post transactions and select which status types (approved, entered, etc) to post
• Specify material allocation for current quantities and the amount (qty/cost and related billing) that is actually used
• Print A.I.A Documents G703 and G702